Last Updated: 2018-07-06
This scripts creates a new room mailbox and security two groups for full mailbox access and and for send-as delegation. The security groups are created using a configurable naming convention. If required by your Active Directory team, you can add group prefixes or department abbreviations as well.
The script uses a Xml configuration file to simplify changes for variables unique for your environment.
High level steps executes by the script:
The calendar booking security group feature is currently not available. But will be available in an upcoming release.
The following example creates a room mailbox for an Conference Room with empty security groups.
.\New-RoomMailbox.ps1 -RoomMailboxName "MB - Conference Room" -RoomMailboxDisplayName "Board Conference Room" -RoomMailboxAlias "MB-ConferenceRoom" -RoomMailboxSmtpAddress "ConferenceRoom@mcsmemail.de" -DepartmentPrefix "C"
You can simplify the use of the script by using a paramterized helper script named Run-NewRoomMailbox.ps1.
The following Run-NewRoomMailbox.ps1 script simplifies the process of creating a team mailbox even more.
$roomMailboxName = 'MB-Conference Room' $roomMailboxDisplayName = 'Board Conference Room' $roomMailboxAlias = 'MB-ConferenceRoom' $roomMailboxSmtpAddress = 'ConferenceRoom@mcsmemail.de' $departmentPrefix = 'C' $groupFullAccessMembers = @('JohnDoe','JaneDoe') # Empty = @() $groupSendAsMembers = @() $groupCalendarBookingMembers = @() $RoomCapacity = 0 $RoomList = 'AllRoomsHQ' $Language = 'en-GB' .\New-RoomMailbox.ps1 -RoomMailboxName $roomMailboxName -RoomMailboxDisplayName $roomMailboxDisplayName -RoomMailboxAlias $roomMailboxAlias -RoomMailboxSmtpAddress $roomMailboxSmtpAddress -DepartmentPrefix $departmentPrefix -GroupFullAccessMembers $groupFullAccessMembers -GroupSendAsMembers $groupSendAsMembers -RoomCapacity $RoomCapacity -AutoAccept -RoomList $RoomList -Language $Language
There are quite a lot of good step-by-step manuals available describing how to enable Kerberos authentication for Exchange Server 2013/2016.
The following issue has been seen in an Exchange 2013 infrastructure (8 server DAG) where Outlook clients use OutlookAnyhwere to connect to Exchange Server. MAPI over Http is disabled on an organizational level due to a compatibility issue with another client software.
Even if you follow the detailed descriptions you might end up in a situation where your Outlook clients still won't connect to Exchange Server using Kerberos. The Outlook connection status overview (Ctrl + Right Click on the Outlook icon in System Tray) still shows Ntlm as the used authentication provider:
You are supposed to use the following PowerShell cmdlets to configure OutlookAnywhere to use Kerberos:
Get-OutlookAnywhere -Server CASSERVER | Set-OutlookAnywhere -InternalClientAuthenticationMethod Negotiate
All eight Exchange 2013 servers where still not offering Nego as an authentication provider even after some period of time. Verifying the OutlookAnywhere configurations using PowerShell showed the correct configuration values. So what to do?
A quick check at the IIS authentication settings of the \Rpc virtual directory of the Front End web site (Default Web Site) showed that this virtual directory was still configured to use Ntlm only.
Use the IIS management consolte to add the Negotiate authentication provider to the list of available providers and reorder the list to use Nego first.
Now Outlook clients will pick up the configuration change an will connect to OutlookAnywhere using Kerberos.
You should not use the IIS management console to change any settings of the Exchange Server virtual directories during normal operations. Using the IIS management console should only be used for troubleshooting fancy situations that you encounter in your Exchange Server infrastructure.
The preferred method to change Exchange Server vDir settings is PowerShell.
Enjoy Exchange Server
Out-of-Office (OOF) messages have to follow the compliance rules as regular email communication. This is not necessarily a known fact to end users.
If a company does have a strict compliance policy regarding external OOF messages you can use the following solution to establish a strict and simple to use OOF configuration.
Only specific employees are supposed to send OOF messages to external recipients. All other employees are supposed to send internal OOF messages only.
The solution consists of two PowerShell scripts.
The first script is used to remove any exisiting OOF rules created by a user using the Outlook OOF Rule Wizard. This is required to avoid any strange behaviours in regards to OOF messages being sent even if OOF is deactivated. The most common reasons for such a behaviour are migrated OOF rules created by previous Exchange Server versions.
You can read more about scripts here:
You can use the follow command line example, if you want to automate the execution of script 2 using a scheduled task.
C:\Windows\System32\WindowsPowerShell\v1.0\powershell.exe -version 3.0 -command ". 'D:\Program Files\Microsoft\Exchange Server\V15\bin\RemoteExchange.ps1'; Connect-ExchangeServer -auto; "D:\Scripts\Set-ExternalOOF\Set-ExternalOOF.ps1 -RemoveRights"
This script searches for OOF rules created by users using the Outlook rule-tab in the OOF assistant and deletes exisiting OOF rules.
In preparation to configure compliant Out-Of-Office (OFF) settings for users, any existing OOF rule needs to be deleted. The script will use either an exisiting Exchange Server EWS library or the Managed EWS library installed using the default file path.
This is the first of two scripts for the complete solution. Find the second script here.
The script access the mailbox rules using Exchange Web Services. Therefore the account executing the script either needs to have ApplicationImpersonation rights or full access to the user mailbox.
# EXAMPLE 1 # Find any existing OOF rule and write results to log file Remove-OOFRule # EXAMPLE 2 # Find and delete any existing OOF rules in all user mailboxes and write delete actions to log file Remove-OOFRule -Delete # EXAMPLE 3 # Find and delete any existing OOF rules for user SomeUser@varunagroup.de and write delete actions to log file Remove-OOFRule -Mailbox SomeUser@varunagroup.de -Delete
Rhoderick Milne (https://blogs.technet.microsoft.com/rmilne)
This script sets the mailbox ExternalOofOptions to 'External' for members of a given security group.
ExternalOofOptions for users that are NOT a member of the security group will be set to 'InternalOnly'. If required the script will set the ExternalAudience to None and will delete an existing OOF message.
Controlling the ExternalOofOptions and ExternalAudience settings has been implemented to follow dedicated company compliance rules.
This is the second of two scripts for the complete solution. Find the first script here.
# EXAMPLE # Run script with default settings .\Set-ExternalOOF.ps1